Request template · Communications

Church communications request form

Eklo’s Creative and Communications Request template is a church communications request form. Ministries use it to ask for graphics, video, print, social posts, web updates and stage announcements. It asks what’s needed, what it must say, when it’s due and who approves the content, and sends it to your communications lead.

  • 12 questions
  • 1 approval step
  • Meant for staff
  • References like CRE-0001
Request access How to start from a template

The approval path

Steps run in order, and a decline ends the request, so later steps don’t run. When you install the template, you choose who decides each one. Nobody can approve their own request: when nobody else can decide a step, your workspace owners and admins decide it.

  1. Communications intake

    Communications lead. Accepts the request and schedules the work.

    By default, anyone with the Admin role decides.

    Every request.

How approvals work

Who it suits

  • Communications teams who get requests in hallway conversations and a week too late.
  • Churches with one designer or a volunteer creative team serving every ministry.
  • Ministry leaders who want to know what to send and how much lead time to give.
The Creative and Communications Request template in Eklo’s template picker: its questions on the left and who approves each step on the right.
A screenshot of Eklo: the Creative and Communications Request template before you install it.

What the form asks

12 questions, 5 of them required. Add, remove or reword any of them in the form builder.

  • Project name

    Short text · Required

  • Requesting ministry

    Short text · Required

  • What do you need?

    Choose any · Required

    Options: Graphic or slide, Social post, Video, Print, Website or app update, Email or announcement, Stage announcement.

  • Describe the project

    Long text · Required

  • What must it say?

    Long text

    Dates, times, locations, cost, links, and anything that has to appear verbatim.

  • Audience

    Choose one

    Options: Whole church, This ministry, Community and guests, Staff only.

  • Needed by

    Date · Required

  • Event date, if any

    Date

  • Sizes or formats

    Short text

  • Reference files or existing assets

    File upload, up to 5

  • Reference link

    Link

  • Who gives final approval on the content?

    Person

    The communications team will send drafts to this person.

Questions

How much lead time should people give?

The form tells them: two weeks is typical for graphics, four for video and print. Change that wording in the builder to match your team.

Does approving the request approve the design?

No. The approval step is intake: your communications lead accepts the request and schedules the work. The form asks who gives final approval on the content, so your team knows who to send drafts to.

Can the communications team track the work as tasks?

Yes. Add a workflow step after intake that creates a task in your communications project, with the request embedded in it.

Can people attach files?

Yes, up to five reference files or existing assets, plus a reference link. File questions need people to be signed in, so this form is for staff, not a public link.

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