Church staff time off request form
Eklo’s Time Off Request template is a time off request form for church staff. It asks the type of leave, the dates and who is covering, and whether the time includes a Sunday. A supervisor approves every request. If it includes a Sunday, leadership confirms the coverage plan too.
- 8 questions
- 2 approval steps
- Meant for staff
- References like PTO-0001
The approval path
Steps run in order, and a decline ends the request, so later steps don’t run. When you install the template, you choose who decides each one. Nobody can approve their own request: when nobody else can decide a step, your workspace owners and admins decide it.
Supervisor approval
Supervisor. Approves the request.
By default, anyone with the Admin role decides.
Every request.
Leadership approval (Sunday coverage)
Leadership. Confirms Sunday coverage.
By default, anyone with the Owner role decides.
Only when “Does this include a Sunday?” is Yes.
Who it suits
- Church staff teams where time off is agreed in a text and forgotten by Sunday.
- Senior and executive pastors who need to know who is preaching, leading worship or running kids on a Sunday someone is away.
- Supervisors who want a record of what they approved and when.
What the form asks
8 questions, 5 of them required. Add, remove or reword any of them in the form builder.
Type of time off
Choose one · RequiredOptions: Vacation, Sick, Personal, Bereavement, Conference or training, Other.
First day off
Date · RequiredLast day off
Date · RequiredIs any of this a half day?
Yes or noWho is covering your responsibilities?
Long textDoes this include a Sunday?
Yes or no · RequiredSunday coverage plan
Long text · RequiredAsked only when “Does this include a Sunday?” is Yes.
Notes
Long text
Questions
Who is the supervisor?
Anyone with the Admin role by default. Switch the step to the submitter’s manager, the person each staff member reports to in Eklo, and each request goes to that person. Requests from anyone with no manager set go to your owners and admins.
Does Eklo track time off balances?
No. Eklo keeps the requests and the approvals. Balances and payroll stay wherever you keep them today.
Can other staff see my time off request?
Staff see only their own requests. The people asked to approve a request can open it. The form’s owner and editors, and your workspace owners and admins, see every request. So does anyone who can open a task a request is attached to.
Why does Sunday matter?
Sunday is when a missing staff member is hardest to cover. A request that includes a Sunday must include a Sunday coverage plan, and leadership confirms it.